Executive Assistant

As a member of the company's administration network you will bring your strong customer service ethos and commitment to ensuring the company’s administrative needs are met.
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  • Fulltime, permanent
  • Key support role - working to a tier 2 manager
  • Lower Hutt, Petone location

Who are we:

We manage the drinking water, wastewater and storm water services from source to sea for our client councils, who are the Hutt, Porirua, Upper Hutt and Wellington city councils, South Wairarapa District Council and Greater Wellington Regional Council. We partner with the community, engineering consultants and contractors on water services projects, water conservation, operations work and asset planning.

Where do you come in:

The purpose of this role is to provide high quality executive administrative and diary management services to support the Group Manager Business Services and to assist the wider Group, as required.  You will also provide backup support to the Chief Executive as well as play a critical role in supporting the Wellington Water Board as required.

You will have a reputation as a problem solver, who can quickly identify solutions that enable positive business outcomes, you will enjoy taking on a broad range of responsibilities whilst looking for opportunities to add value, and have a natural ability to organise a busy manager with a large workload.  Your attention to detail, ability to develop and implement sound processes, positively influence and develop strong relationships quickly will be key. 

As a member of the company's administration network you will bring your strong customer service ethos and commitment to ensuring the company’s administrative needs are met.

To be successful in this busy role, you will be highly skilled in:

  • Providing executive support to senior managers.
  • Coordinating and maintaining the diary of senior managers, including organising all appointments and meetings.
  • Experience providing backup support for coordinating the delivery of board papers (as required).
  • Time management and ability to manage competing priorities in a fast-paced environment.
  • Identifying, anticipating and preparing information required for meetings, appointments, presentations, and overseeing requests for information, outstanding reports and correspondence.
  • Providing a wider range of administrative and general support duties of a highly responsible and confidential nature.
  • Providing administration support, including event management and catering.
  • Proving assistance to other EA’s as requested.
  • Attention to detail.
  • Establishing and maintaining office processes and procedures and organising workflow.
  • The ability to thrive in a busy and fast paced environment.

In addition to the above, you will be self-starter who is focused on providing solutions and outcomes that are in line with best practice.

What’s in it for you:

It’s an exciting time to join our organisation.  We have some big aspirations to continue to become an innovative centre of excellence for the management of three waters in the region.  Your personal and professional growth will be encouraged, and you will work alongside likeminded people who are passionate about their work and have a strong sense of purpose for the region and its councils

Closing date: Tuesday 24 June 5.00pm NZT

Position Description

If you require additional information, please contact

Rebecca Wilson, Recruitment Lead - Rebecca.wilson@wellingtonwater.co.nz

Or, know someone who would be a perfect fit? Let them know!

Some of your colleagues

Petone Office

25 Victoria St
5012 Lower Hutt Directions (04) 912 4400 View page

Staff benefits

Learning & Development
Our people are encouraged to identify learning and development opportunities to improve their knowledge and skills, and advance their career

We look after our people. As well as having a comprehensive wellbeing program covering up to the minute hot topics, health, fitness, mental and social wellbeing we also provide inoculations, eye tests, workplace assessments, and other health related events

Five Weeks Annual Leave
Upon completion of two years current continuous service, staff accrue an additional fifth week's annual leave during their third and subsequent years

Work/Life Balance
Work/life balance is recognised as an integral aspect of employee satisfaction. We offer flexible work hours and regular social events


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